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Hullavington Village Hall ManagementAGMheld on Tuesday 9th August, 2011
PRESENT: Bob Fenner, Dave Hunt, Paul Hadley, Peter Parry-Williams, Sarah Harmer, Eileen Fry, Liz Parry-Williams, Rachel Hurst, Frank Birlison, Roger Gee, Alan Henson, Anna Durrant and 3 members of the public. Joan Shaw has resigned from the committee as the representative of the WI and Sarah Harmer has taken over. Nick Fry is once again the representative for the PCC. 1. Apologies: Julian Greenman, Nick Fry. 2. Minutes of the last AGM held on 7th July 2010 were agreed and signed. 3. Matters arising - there were none. 4. Chairperson’s report – this is attached. 5. Treasurer’s report – this is attached. Roger reported that we had a successful year; the rental income was up from £12,910 the previous year to £13,636, and there had been no big expenditure. The reserves were up from £37,058 to £45,408 6. 200 Club Report – John Greenwood was not present to give a report but Rachel Hurst, who has taken over the role of administrator, reported that the number of members was down from last year to 186 out of a maximum of 200. Rachel gave thanks to Margaret Saunders and Dennis Shaw for collecting monies and she also thanked John for his years of service. ACTION - BOB WILL WRITE A LETTER OF THANKS TO JOHN. 7. Appointment/Election of Committee and Officers – all committee members stood down at this point. 7.1. Appointment/confirmation of user group representatives – Mount Zion Church - Julian Greenman Short Mat Bowls - Alan Henson Art Class - Liz Parry-Williams PCC - Nick Fry PC - Fraser Haffenden WI - Sarah Harmer Jolly Tots - vacant Village Voices - Rachel Hurst Poetry Group - Eileen Fry 7.2. Election of 5 committee members – Elected All Proposed by All Seconded Peter Parry-Williams Rachel Frank Dave Hunt Hurst Birlison Roger Gee Bob Fenner Anna Durrant All were in favour 7.3. Co-option of 2 people onto the committee - Elected Proposed Seconded Paul Hadley Bob Fenner Dave Hunt Frank Birlison Bob Fenner Dave Hunt All were in favour 7.4. Election of Officers – . Elected Proposed Seconded Chairperson Bob Fenner Rachel Hurst David Hunt Treasurer Roger Gee Rachel Hurst Bob Fenner Vice-Chairperson Julian Greenman Anna Durrant Dave Hunt Secretary Anne Durrant Dave Hunt Paul Hadley 7.5 Appointment of Booking Systems Administrator - Paul Hadley was appointed to this role. 8. AOB – 8.1. Bill DuPre, a neighbour of the hall building, complained about the vandalism around the hall at weekends and in the evenings and the disruption to the neighbourhood that this causes. Community police are aware of the problem but their involvement has not improved the matter. Bob replied that this subject has been discussed several times during meetings. The committee cannot be held responsible for actions of local youths around the hall; we could lock the gates and limit access to the car park and the footpath but this would inconvenience other villagers. CCTV will be looked at again to see if it would be feasible. There being no further business the meeting closed at 8.05 pm.
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