Hullavington Village Hall Management

Committee

MINUTES OF HULLAVINGTON VILLAGE HALL MANAGEMENT COMMITTEE

ANNUAL GENERAL MEETING

WEDNESDAY 7th JULY 2010, 7.30PM

PRESENT: Bob Fenner, Dave Hunt, Paul Hadley, Joan Shaw, Peter Parry-Williams, Liz Parry-Williams, Rachel Hurst, Roger Gee, Alan Henson, Julian Greenman, Anna Durrant, Dennis Shaw.

 1.    Apologies: Frank Birlison, Fraser Haffenden.

 2.    Minutes of the last AGM held on 8th July 2009 were agreed and signed.

 3.    Matters arising - there were none.

 4.    Chairperson’s report – this is attached. Bob thanked all the committee members for their work over the last year. The hall is as successful as is it due to the excellent quality of work done by hall committee members.

 5.    Treasurer’s report – Roger presented the annual accounts, audited and approved by Paul Carpenter, which are attached. The rental income is slightly down on last year's and the total income is about £1K down, due to fewer donations, less coming in from the 200 Club and expenditure slightly up. We spent more on capital purchases this year (the sound system), but we repaid less to the PWLB (£2K rather than £4K) so our reserves have increased to about £37K. It was a financially successful year and the accounts look healthy. Bob thanked Roger for his role as Treasurer - an essential job where he can never be off duty.

6.    200 Club Report – John Greenwood was not present to give a report. We must remember to invite the organiser to next year's AGM. There are a few vacancies in the 200 club and Dave will put an appeal into the Hullavington News for new members from October, the new financial year.

7.    Appointment/Election of Committee and Officers – all committee members stood down at this point.

7.1. Appointment/confirmation of user group representatives –

Mount Zion Church -                  Julian Greenman

Short Mat Bowls              -                  Alan Henson

Art Class                        -                  Liz Parry-Williams

PCC                               -                  Nick Fry     

PC                                  -                  Fraser Haffenden

WI                                  -                  Joan Shaw

Jolly Tots                        -                  vacant

                   Village Voices                 -                  Rachel Hurst

7.2. Election of 5 committee members –

Elected                                    All Proposed by                       All Seconded

Peter Parry-Williams                 Rachel                                      Julian

Dave Hunt                                 Hurst                                         Greenman

Roger Gee                                                           

Bob Fenner                                                                    

Anna Durrant

All were in favour

7.3. Co-option of 2 people onto the committee -

Elected                                   Proposed                       Seconded

Paul Hadley                             Bob Fenner                     Anna Durrant

Frank Birlison                          Bob Fenner                     Dave Hunt

All were in favour

7.4. Election of Officers –

.          Elected                           Proposed              Seconded   

Chairperson                   Bob Fenner                      Roger Gee             Paul Hadley

Treasurer                       Roger Gee                      Joan Shaw             Rachel Hurst

Vice-Chairperson           Julian Greenman             Anna Durrant         Dave Hunt

Secretary                        Anne Durrant                   Dave Hunt             Paul Hadley

 7.5 Appointment of Booking Systems Administrator - Paul Hadley was appointed to this extremely important role.

 8.    AOB –

8.1. Dennis Shaw suggested that instead of The Film Club donating £100, as it did last year, it should pay more for rental, paying, for example, £20 per session rather than the current £16. Dennis will put this to The Film Club committee.

8.2. Dennis proposed celebrating national days in the hall. e.g. St. George's Day. The Film Club could put on a film relevant to the special day with maybe a bring and share supper. Paul suggested we could celebrate The Last Night of the Proms.

 There being no further business the meeting closed at 8 pm.

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