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Hullavington Village Hall ManagementCommitteeANNUAL GENERAL MEETINGheld on WEDNESDAY 8th JULY 2009, 7.30PM
PRESENT: Bob Fenner, Paul Hadley, Joan Shaw, Sharon Lamont, Peter Parry-Williams, Roger Gee, Alan Henson, Julian Greenman, Anne Durrant and 2 members of the public. 1. Apologies: Dave Hunt, Rachel Hurst, Nick Fry, Liz Parry-Williams. 2. Minutes of the last AGM held on 2nd July 2008 were agreed and signed. 3. Matters arising - there were none. 4. Chairperson’s report – this is attached. Bob thanked all the committee members for their work over the last year. 5. Treasurer’s report – Roger presented the annual audited report, which is attached. The total income is higher than last year with slightly lower running costs. The total reserves have increased by 7% from last year to just over £34K, with a total of £5K being paid back to the PWLB. The chairman thanked Roger for running the finances so well over the last year. Paul proposed that we adopt the audited accounts; Peter seconded and all agreed. 6. 200 Club Report – John Greenwood was not present to give a report. Dennis Shaw reported that at present there are 198 members and it is expected that a cheque for £1150 will be presented to the hall committee in September. Bob gave a vote of thanks to all those involved with the 200 club. 7. Appointment/Election of Committee and Officers – all committee members stood down at this point. 7.1. Appointment/confirmation of user group representatives – Mount Zion Church - Julian Greenman Short Mat Bowls - Alan Henson Art Class - Liz Parry-Williams PCC - Nick Fry PC - ` Nick Fry WI - Joan Shaw Jolly Tots - Sharon Lamont Village Voices - Rachel Hurst Bob will write to The Film Club to invite them to send a representative to sit on the committee. 7.2. Election of 5 committee members – Elected All Proposed by All Seconded Peter Parry-Williams Frank by Dave Hunt Birlison all Roger Gee present Bob Fenner Anne Durrant 7.3. Co-option of 2 people onto the committee - Elected Proposed Seconded Paul Hadley Roger Gee Peter Parry-Williams Frank Birlison Julian Greenman Peter Parry-Williams 7.4. Election of Officers – . Elected Proposed Seconded Chairperson Bob Fenner Paul Hadley Joan Shaw Treasurer Roger Gee Frank Birlison Julian Greenman Vice-Chairperson Julian Greenman Joan Shaw Roger Gee Secretary Anne Durrant Alan Henson Roger Gee 7.5 Appointment of Booking Systems Administrator - Paul Hadley was proposed by Roger Gee and seconded by Julian Greenman. Sharon requested that her role as Jolly Tots representative be shared as she is unable to make every meeting. 8. AOB – There was none There being no further business the meeting closed at 7.50pm.
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