DRAFT
HULLAVINGTON PARISH COUNCIL
Minutes of the Meeting of the Parish Council held on the 12th July 2006 at
Hullavington School that commenced at 7.30pm
Present: Councillor: G Stokes Chairman
Mrs M Bawden, E Gough, Mrs S Greenman, T Redman,
Mrs S Webb (Clerk)
In attendance: 6 members of the public
Public Question Time
There were no questions asked.
1. Apologies
Apologies received from Councillors: Fenner,
Hadley, Haffenden, and Harmer.
2. Acceptance of Office
The Chairman signed the Acceptance of Office of
Chairman for ensuing year 2006/2007
3. Declarations of Interest
Name Agenda Item Type of Interest Reason for
interest Action taken Cllr Greenman
Issues that refer to planning application for Land off 11 Royal Field Close
Prejudicial Related to the Land owner As the issue was merely an update stayed
but took not part in any discussions or voting Cllr Gough 7(i) Prejudicial Would
be affected by the proposal Left the table did not take part in any discussion
and did not vote
4. Minutes
The Minutes of the meeting held on the 14th June
2006 previously circulated were signed and adopted as a true record by the
Chairman
5. Action Report from the above Meeting
(i) Saplings growing between the Poplars on the
Village Green See Village Maintenance
(ii) Damaged Bench Order placed with Macemain and delivery will be to Cllr
Bawdens residents. Further quotations are awaited for the removal of the old
and installation of the new bench.
(iii) Stiles on footpath that runs past the school Due to the absence of Cllr
Hadley this issue was deferred to the September meeting. However it was noted
that some of the footpath has been cleared
(iv) Community Area Plan Due to the absence of Cllr Fenner this was deferred
to the September meeting
(v) Fence around play area Cllr Gough reported that the fence had been
repaired and weed killer has been applied around the necessary areas
(vi) Trees on the Green See Village Maintenance
(vii) Bus Shelter Polycarbonate Invitations to
quote have been sent out. This is to be an agenda item for September meeting
(viii) New Notice Board Order placed, notice board received and erected
(ix) Illegal parking at The Parklands The Clerk
reported that this has been reported to the Police and the Police are taking the
necessary action
6. Community Emergency Response
Mr Butcher the Initial Response Plan representative reported that he was pleased
to accept this position.
He wishes to see set procedures drafted to include who is responsible for what.
He will arrange any training necessary with Wiltshire County Council.
Information on this issue is to be placed in the Newsletter and on the Website.
Mr Butcher will produce a report twice yearly.
It was agreed that Mr Butcher should appoint a deputy He will appoint an
appropriate person.
Thanks were relayed to Mr Butcher for attending.
7. Planning Matters
* NWDC Decisions
a) 06/01117/FUL Two Storey rear extension at 3 Farleaze Cottage, Norton -
GRANTED
b) 06/01169/FUL Rear Conservatory at 1 Hill Hayes, Hullavington GRANTED
* Applications received
i. 06/01537/FUL Demolition of existing dwelling and erection of two new
dwellings and garages at 2 Newtown, Hullavington. The Parish Council OBJECTED to
this application due to the density being too great for the size of the plot and
loss of amenity (RH8 of the NWDC Local Plan 2001)
ii. 06/01316LBC & 06/01317/FUL Erection of conservatory to house and glazed
link to both and associated alterations at Surrendel House, Hullavington The
Parish Council Planning Sub-Group recommend to SUPPORT this application.
iii. 06/01603/FUL Remove conservatory and build single storey extension at
rear of 1 Royal Field Close, Hullavington The Planning Sub-Group have
recommended to SUPPORT this application
* Planning Application for Land off 11 Royal Field Close No. 06/00884/REM
The Clerk reported that the District Council had refused permission for the
following reasons:
* The proposed road layout is considered to be inadequate principally in terms
of the dimensions of the turning head and the facilities for pedestrians. O
justification has been submitted to demonstrate that the proposed road layout is
acceptable. The proposal is therefore contrary to policy C3 of the NW LP 2011
* The proposed development due to the design, scale, layout and density would
fait to respect the local character and distinctiveness of the area, contrary to
policy C3 of the NW LP 2011.
8. Car Parking & Traffic & Highway Matters
a) Email from WCC expressing disappointment that the Parish Council have decided
not to assist with Roadside Ditches and Overgrown Vegetation maintenance. Noted.
b) Report from Cllr Bawden regarding recent Highway Inspection with WCC
Met with Danny Everett on Thursday 15th June. We started off at Brookside, which
has, at last been resurfaced, after a wait of three years. However, some of the
surface dressing was breaking up and Danny said that he would get the
contractors back in to have a look at it. I would request that councillors and
parishioners keep an eye on the resurfacing that was carried out in May last
year, as the contractors guarantee their work for two years. If they are called
back to any faults, the two years starts again.
We then went through Norton to come down Hill Hayes Lane to check the potholes.
The ones at the side of the lane will not be done as they are caused by erosion
of the verges with people driving away from the centre of the road. The large
potholes in the centre of the road, in the usual place where the water runs down
will be dealt with.
Frog Lane was checked and found to be reasonably clear of litter and overgrowth.
However, several properties were noted to have overhanging shrubs and trees
obstructing footpaths and these will be contacted by WCC. I notice that some of
these have already been attended to. The minimum height at which a tree or shrub
should overhang the highway is 2.1m and shrubs should leave at least 1m clear of
footpath for pedestrians. We continued on to the Wibbly Wobbly to check the
potholes. The odd ones in the middle of the road will not be done as they do not
meet the intervention levels nor will the quite large and deep ones at the side
of the road, Danny advised that people should drive nearer to the middle of the
road to avoid them, again, they are caused by people eroding the verges.
9. New Village Hall
It was reported that the handover date has now been deferred to the 21st July
2006 and the open day will be on the 15th August.
10. Cemetery and Churchyard Matters As received
a) Request from Mrs Hannam to locate two burial plots and to erect a memorial
Councillor Gough had not yet met with Mrs Hannam but intends to in the near
future.
b) Closed Churchyards Several items of correspondence had been previously
circulated and noted. It was resolved that the Chairman and Vice-Chairman of the
Parish Council meet with the PCC to establish responsibilities. Clerk to write
to the PCC to arrange a meeting ACTION CLERK. Also a letter is to be written
to the Grass Cutters making them aware of possible unsafe tombstones ACTION
CLERK.
c) Replacement of kerb stone with Headstone this was agreed at the last
meeting and a suitable headstone has been selected. Mrs Lang who requested the
change has sent a letter of thanks with a donation of £20.
d) Review of Burial Fees The fees were revised and the only change in price
was for additional inscriptions from £25 to £40.
11. Lease Renewal Hullavington Play Area
The amended agreement regarding Business Tenancy was signed by the Chairman and
passed to the Vice-Chairman who has now duly signed. The Lease is now awaited.
It was noted that an item should be placed in the newsletter to exercise the
Parish Council rights. This is to be an agenda item for September ACTION CLERK
12. Village Maintenance
Parsons Walk It was noted that Graffiti has been done on the wall due to dog
fouling. A notice is to be placed in the newsletter and on the website.
Trees on the Green Councillor Bawden reported that during 2003 it was minuted
that the Poplar trees on The Green were to be reduced by one third each year
until they were at an acceptable height. It was resolved that the Clerk seeks
three quotations for this to be carried out. The quote to include the removal of
the saplings. ACTION CLERK.
13. Clean Neighbourhoods and Environment Act 2005
The Clerk distributed a report (copy attached to the master of
these Minutes) that explained about the fixed penalty notices and how
Councillors may be trained to issue them. It was resolved to hold fire on any
decisions until the District Council had decided what action they will be
taking.
14. Financial Matters
a) Schedule of payments and cheques to raise Cheques raised since the last
meeting amounted to £2577. A schedule is to be circulated.
15. Exchange of Information, Reports from Members
Area 1 meeting on Wednesday 19th July Cllr Bawden will be
attending.
16. Correspondence to be Circulated:
* Minutes of Hullavington New Village Hall dated 22nd June
* Mobile Library Service Information
* Airfield Charity Launch information
* WCC information letter regarding recent changes in the law which effect
vehicular users of public rights of way
* WALC information
* Invitation to attend an informal evening meeting for Parish & Town Councillors
at County Hall
* Wiltshire & Swindon Minerals and Waste Development Framework documents (4)
* The future of Area Committees questionnaire - completed
17. Exclusion of Public and Press
Because of the special nature of the following item, the Chairman propose a
resolution that it be conducted under the Public Bodies (Admission of Meetings)
Act 1960 and that the public and press be excluded. This was supported.
18. Position of Responsible Finance Officer
Following an interview with Mr E Ferguson it was proposed, seconded and carried
that he be offered the position of Responsible Finance Officer.
The terms agreed are that he be paid a monthly salary together with any
travelling expenses incurred up to 4 journeys to attend meetings of the Parish
Council.
Mr Ferguson is to be requested to attend at least two meetings per year
Meeting closed at 9.05pm
Agenda items for September Meeting:
Stiles on footpath that runs past the school, Bus Shelter glass/polycarbonate
(to consider quotations),
Closed Churchyard responsibilities, Play Area Lease with No cycling notice for
newsletter,
Village website. Community Area Plan questionnaire
Finance To sign and accept the Annual Return
and Statement of Assurance for the External
Audit for year 2005/2006.
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