HULLAVINGTON PARISH COUNCIL
Minutes of the Parish Council Meeting held on the 9th March 2005 at Hullavington School that commenced at 7.30pm.
Present: Councillor E Gough - Chairman
Councillor: Mrs M Bawden, B Fenner, Mrs S Greenman, P Hadley, W Harmer,
T Redman, G Stokes, I Henderson (NWDC),
Mrs S Webb (Clerk), Mrs J Jones (RFO)
Apologies: Cllr. F Haffenden, J Thompson (WCC)
In attendance: 3 member of the public
PUBLIC QUESTION TIME
Ann Durrant reported on a meeting attended regarding passenger transport. Wiltshire County Council are working on a scheme to provide an evening bus service called the 'Boomerang Service' It is anticipated to run the service 6 days a week on a pre-booking system and it is anticipated to commence June/July 2005. Mrs Durrant has agreed to attend further meeting and report back to the Parish Council. (see attached letter for more information).
Mrs Acott and Mrs Lewis of the Hullavington W.I. tabled photographs of an idea to 'tidy up the village' Their plan is to plant out the Green area and the cemetery area of the village. This initiative was supported by the Parish Council and advised the W.I. to make an application for grant aid to the District Council's Area 1 committee. It was resolved that the W.I produce a plan of action together with estimated costings in readiness for the next Parish Council meeting.
1. DECLARATION OF INTEREST
Councillor Mrs Greenman declared a personal interest in item 4a first bullet point of these minutes, and took no part in the discussions.
Councillor Mrs M Bawden declared a prejudicial interest in item 14b on these minutes and took no part in the discussions.
Councillor Gough declared a prejudicial interest in item 14a of these minutes.
2. MINUTES
Following minor adjustments, the Minutes of the Council Meeting held on the 9th February 2005 were signed and adopted as a true record.
3. ACTION POINTS FROM MINUTES
a) The Clerk reported that the County Council's Surface Dressing Treatment had not been carried out as the budgeted maintenance schemes for this year had been used. This will be carried forward and considered for inclusion in the next financial year.
b) The Chairman reported that the loose school sign was still outstanding
4. PLANNING MATTERS
The following issues were reported:
a) The following applications were received and comments passed to NWDC:
· 05/00300/OUT Residential development involving the demolition of one dwelling (resubmission) at: Land at and off 11 Royal Field Close, Hullavington.
A special meeting was held to discuss this application and the comments forwarded to the District Council are documented on the minutes of that meeting.
All letters referring to this application were tabled.
· 05/00150/FUL - Extension to dwelling, at 3 Chapel Corner, Watts Lane, Hullavington. The Parish Council are in SUPPORT of this application
· 05/00499/FUL Replacement kitchen extension with small first floor bedroom extension at 3a Hill Hayes, Hullavington. The Parish Council are in SUPPORT of this application
b) The Clerk reported that the agenda for the NWDC Development Control Meeting had been received and that there were no items appertaining to Hullavington.
5. CAR PARKING/TRAFFIC MATTERS
There were no issues to report.
6. CEMETARY/BURIAL MATTERS
· James Long (Masons) Ltd has applied to make an additional inscription to the late Marjorie W Dolman. It was Resolved to support this request.
· A Burial Grounds survey from the Home Office was to be completed and returned. Resolved that: Cllr Gough to action. ACTION CLLR GOUGH
· The Clerk reported that the burial records were now almost up to date and recorded. However, there were two issues that needed assistance. ACTION CLLR GOUGH
· The burial fees are due for review. (Copy of 2004 fees attached).
7. NEW VILLAGE HALL
Councillor Fenner updated those present on recent progress and the latest Minutes were circulated. (copy attached) Cllr Harmer is seeking suitable designs and is looking at additional ideas.
The Clerk reported that Katie Griffin of Community First had been contacted and it was confirmed that the usual number of tenders is 3 and that the Village Hall Committee should manage the project and be responsible for the procedures.
Note: following a request from Members, further advice was sought from the District Council on the number of tenders to invite and the advice given was it is normally 3, however on a large project such as this, 5 or 6.
8. PARISH PLAN
The working Group updated those present on progress to date and circulated the notes of the last meeting. (copy attached). The aim of this initiative is to encourage community spirit.
9. VILLAGE MAINTENANCE
· Tree Surgery, The Green, Hullavington - This has now been completed.
· Byway No. 32 Hullavington - The Clerk reported that a letter had been received from a resident who is concerned over the lack of necessary signs for this area. Resolved that Cllr Hadley would suitably reply. ACTION CLLR HADLEY
The following maintenance issues were reported.
a) Rubbish and old tyres were left in areas of the village
b) Dog fouling was becoming an issue in the vicinity of Parklands - a 'Dog Pooh Bin' to be requested ACTION CLERK
10. NEW BUS SHELTER
Cllr Stokes reported that the shelter was ready for its grand opening and he would prepare a press release.
The Clerk reported that invitations had been sent out to all the suppliers, press and dignitaries and to date both the Standard and the Gazette will be present with photographers also the Western Daily Press have been issued the necessary information and will report the event. Wiltshire Sound have been contacted, however, to date no response has been received. To date there have been 6 acceptances and one regret.
Thanks were relayed to Cllr Stokes for the time and effort he dedicated to this project.
11. BEST KEPT VILLAGE COMPETITION 2005
The Clerk reported that the entry form for the Best Kept Village competition 2005 had been received. Resolved that the Clerk and the Chairman were to take this initiative forward. The first round of judging is to take place early June. ACTION THE CLERK/CLLR GOUGH
12. PARISH COUNCIL WEBSITE
Councillor Stokes reported that the Parish Council Website was running at a cost of £70 per annum. This cost is met by commercial enterprises advertising on the site.
13. ANNUAL PARISH MEETING
The Annual Parish Meeting is scheduled for Wednesday 27th April 2005. The venue is anticipated to be the village school.
14. GRANTS AND DONATIONS
a) A letter had been received from Alison Reed of St. Mary Magdalene, Hullavington Parochial Church Council detailing and outlining her reasons for her request for a donation. It was proposed, seconded and carried to donate £200 towards music for the junior choir.
b) A letter requesting financial assistance from the Malmesbury and District link organisation. It was proposed, seconded and carried to donate £100 to the cause.
14. FINANCIAL MATTERS
The Clerk reported on the following:
· SLCC Training Conference Friday 20th May at Devizes covering the Freedom of the Information Act £25 - Resolved that the Clerk be permitted to attend and put the Parish Council's concerns forward.
· WALC Briefing Event on the National Agreement on Salaries & Conditions of Service of Local Council Clerks and Terms & Conditions of Employment at Pewsey on Saturday 2nd April 2005 £20. Resolved that this would not be attended.
· A letter from WCC regarding outstanding cheque for period ending 15th February 2006 for the lease of land at Hullavington CE Primary School. Resolved to raise a cheque for £50.00.
The following cheques were raised:
Cheque No Recipient Purpose Amount
000682 SLCC Training Conference £25.00
000683 St. Mary Magdalene Church Council Donation for Choir £
000684 Malmesbury & District Link Donation £100.00
000685 Clerk February expenses £43.37
000686 Clerk February salary £382.15
000687 WCC Lease of land £50.00
000688 Wessex Water Cemetery water 1/4/05-31/3/06 £46.00
It was proposed, seconded and carried that the above payments be made.
· The Responsible Finance Officer circulated a financial report. (copy attached)
· The Council relayed their appreciation to Cllr Hadley for his constant reporting of Council business in the local Newsletter. It was proposed, seconded and carried that a budget of £50 be given to Cllr Hadley for his 'out of pocket' expenses.
16. EXCHANGE OF INFORMATION/MEMBER REPORTS/CORRESPONDENCE
The following information was reported:
· The Agenda for the next Area 1 committee meeting to be held at Crudwell Village Hall on the 16th March at 7pm
· Parish Lengthsmen Programme for 2005/2006 for Hullavington is as follows: 25th & 26th May, 2nd & 3rd November, 21st February 2006. - Cllr Mrs Bawden to be the contact for this initiative
· Newsletter information from Community First - Passed to Cllr Hadley
· NWDC Spring Clean arrangements 2005
· Environment Agency free seminars to find out how the new regulations for storing oil in England may affect local councils. - There were no volunteers for this.
· Cllr Mrs M Bawden reported that she was to meet with Danny Everett of Wiltshire Highways. Any queries to Cllr Bawden please.
Meeting closed at 10.08pm
Signed
Dated
..
Note: Items requested for Meeting 13th April Agenda: Burial Fees, Village Hall Working Group, Website,