Present: Councillor: G Stokes – Chairman

Apologies: None received In attendance: 2 members of the public

1. DECLARATIONS OF INTEREST

 

Name	Item	Type of Interest	Reason for interest	Action taken
Cllr Greenman	Appeal 05/01774 11 Royal Field Close	Prejudicial	Relative of applicant	As this was just an announcement, stayed and kept silent

2. MINUTES

Following minor amendments initialled by the Chairman, the Minutes of the Parish Council Meeting held on the 14^th September 2005 were received and adopted as a true record and signed by the Chairman.

All action points from the above Minutes were items on the agenda and reported as such.

3. PLANNING MATTERS

The following planning issues were reported:

1. Applications received to date and the comments to be passed to the District Council: ACTION CLERK

05/02472/LBC – Internal and External alterations associated with Conversion of 3 dwellings (Amendment to 03/03347/LBC) at Barns at Mays Farm, Hullavington.

The Parish Council Planning Sub-group met following this meeting and agreed to SUPPORT this application.

2. NWDC Housing Strategy 2005-2008 Consultation information source – The District Council have now produced their draft Housing Strategy. It is available on the website at www.morthwilts.gov.uk. If you wish to respond, this can be done by email to Housing@Northwilts.gov.uk. Or in writing to Janet O’Brian, Housing Team Leader, NWDC. The final date for receipt of comments is Monday 14^th November 2005.
3. NWDC Planning decisions received:
• 05/01905/FUL – Two storey dwelling, at 8 Greens Close, Hullavington - Refused
• 05/02179/S73A – Variation of agricultural occupancy condition to allow continued occupation by current occupier at Bradfield Farm Bungalow, Hullavington - Withdrawn
1. Appeal Decision – Land at and off 11 Royal Field Close, Hullavington – Residential development involving the demolition of 1 dwelling – The appeal is allowed and planning permission granted subject to conditions. A copy of the Appeal Decision has now been circulated to all members.
2. Statement of Community Involvement Consultation Draft October 2005 – Comment are invited up until 2^nd December 2005. Councillor Bawden and Hadley agreed to look through the document and bring any suggested comments to Council in November 2005.
1. CAR PARKING/TRAFFIC MATTERS
1. Letter from Mr Clancy – The Chairman quoted from the letter and reported that much of its contents had been dealt with. Also a verbal acknowledgement has been given.
2. Requested Highway works – The Clerk reported that an email had been forwarded to Danny Everett of Wiltshire Highways and following a conversation with him on the 12^th October, it appears that – The White Line machine is in the area and some surface dressing had been carried out including Parklands. However, Brookside will be included in next year’s programme.
   It was resolved to acknowledge and thank Wiltshire Highways for the action taken, however stress that as and when Brookside improvements are carried out that they are carried out thoroughly as during icy weather, the area becomes hazardous. ACTION CLERK

 

 

1. CEMETERY MATTERS
1. Identification of Graves – A map of the cemetery was tabled, however due to the map not covering the subject area, identification of the said graves could not be made. Copies of all maps and records are to be sorted out and taken to Councillor Hadley, who, together with Councillor Gough will attempt to carry out the identification of graves. ACTION CLERK.
2. NEW VILLAGE HALL

Councillors Fenner had previously distributed up to date information to Members. (Copies attached to the master copy of these Minutes) and Members were briefed on the following:

1. Version 2 of the Post Tender Village Hall Budget – This information was previously circulated and Councillor Fenner briefed those present on the up to date position.
2. Repayment figures for a Public Works Loan Board (PWLB) Loan – Information was previously circulated and following discussions the following proposal was tabled:
3. (a) Proposal to apply to the PWLB for a loan of £55,000
   (b) The loan would be taken out for a period of 30 years
   (c) There would be two repayments each year under the

annuity system, with the first repayment planned for

1^st April 2006.
Proposed by Councillor Redman and seconded by Councillor Stokes and carried. Councillor Fenner abstained from this vote.

Councillor Fenner will complete as far as possible the application forms and then liaise with the Clerk for signatures. ACTION CLLR FENNER/CLERK

4. Report of the PCC’s scrutiny of hall design features and implications for the hall project. Councillor Fenner briefed those present that things were moving along, however he was concerned that time was being wasted in some areas. He stressed that the contract needs to be signed by January with Terrapin, or the whole process will need to start again.
3. VILLAGE MAINTENANCE

The following issues were reported & discussed:

• Review of Trees on the Green – Mr Warnaby had been approached who agreed to cut the trees back.
• Concern was raised regarding cuttings being dumped on the Green. A note to this affect is to be placed in the newsletter. ACTION CLLR STOKES
• Concern was raised by a member regarding children climbing the trees and breaking the limbs. This is to be monitored by all.
• The Grass cutting on the Green was mentioned and it was felt that the grass should be cut as far as the trees and not beyond. This is to be monitored by all.
• Graffiti - Councillor Gough reported that the graffiti on the inside walls of the old bus shelter has been removed
• A new lock for the notice board is needed. Councillor Gough and Fenner agreed to action this. ACTION CLLR GOUGH/FENNER
• Playfield Area - Councillor Gough reported that remedial repairs had been carried out following an inspection. See attached report.
1. PARISH COUNCIL WEBSITE

Councillor Stokes reported that all was well and that he had received some good feedback. The cost of the registration was £53.60.

2. FINANCIAL ISSUES

Cheques raised since the last meeting were:

 

Cheque No	Recipient	Purpose	Amount
000719	Clerk	Sept’05 Salary	£403.65
000720	Clerk	Sept’05 Expenses	£40.40
000721	Portman	Transfer	£7000.00

3. PERSONNEL MATTERS

Mrs Jones expressed to Members that she no longer wished to continue with the duties of the Responsible Finance Officer.

Following discussions that including an offer of assistance from the Clerk and Councillor Fenner, it was proposed by Councillor Hadley and seconded by Councillor Harmer and carried that Councillor Fenner take on the duties of the Responsible Finance Officer as from 1^st November 2005. Councillor Fenner abstained from this vote. Thanks were relayed to Councillor Fenner for this kind gesture.

Grateful thanks were relayed to Mrs Jones for all the years’ service given to the Parish Council as their RFO.

A handover will take place at the convenience of both parties.

4. EXCHANGE OF INFORMATION and /REPORTS FROM MEMBERS.
1. Malmesbury and Villagers Community Area Partnership – Councillor Fenner reported that it was important that the Parish Council is represented and it was suggested by the Partnership that Parish Councils identify someone, not necessary a Councillor who would be willing to attend the meetings and report back to the Parish Council. Peter Murton, the Station Staff Officer at Buckley Barracks offered his services by way of attending meetings and reporting back to the Parish Council. This offer was gratefully accepted and Mr Murton will liaise with Councillor Fenner for future meeting dates. The AGM is scheduled for the 16^th November 2005.
2. Seat opposite the shop has suffered damage and is in need of repair.
3. Grant successes – The Women’s Institute were successful in obtaining grant aid of £499 from the Area 1 committee of NWDC
4. Area 1 – There is to be a special meeting of the Area 1 committee on the 1^st November 2005. Councillor Bawden volunteered to attend.
5. CORRESPONDENCE

The Following items of correspondence have been received:

• Wiltshire Music Centre Annual Review 2004/2005
• Notification of an increase in noise at the airfield at Buckley Barracks over the week 11-15 Oct due to several helicopter movements
• WCC request to complete a Rural Facilities Survey 2005 – Councillor Redman volunteered
• Information from NWDC on the Review of District wards

All the above was noted.

1. ITEMS FOR AGENDA FOR NEXT MEETING
• Village Hall
• Grass Cutting
• Cemetery
• Standing Orders

 

 

 

 

 

Meeting closed at 9.09

 

 

 

 

 

 

 

D R A F T