1.

Apologies

None received.

2.

Declarations of Interest

Name

Agenda Item/Application No.

Type of Interest

Action

Cllr Greenman

6g Planning application for land off 11 Royal Field Close, Hullavington

Personal

No input was given

Cllr Gough

6e – Planning application for 64 The Street, Hullavington

Prejudicial

Took no part in discussions and did not vote

3. & 4

Minutes

Following minor amendments, the Minutes of the Annual Meeting of the Parish Council held on the 11^th May 2007 were signed by the Chairman and adopted as a true record.

Following minor amendments the Minutes of the first meeting of 07/08 held on the 11^th May were signed by the Chairman and adopted as a true record.

5.

Actions from the above Meetings

The Clerk reported on the following:

Annual Meeting of the Parish Council

·1   Letter written to Mr Butcher requesting the return of the Initial Response Plan – No reply received.  No further action to be taken

·2   Dispensation applied for, however, the current Dispensation for Hullavington Parish Council in respect of Hullavington Village Hall and Hullavington Cemetery does not expire until September 2007.  Therefore an application to extend this will be needed nearer the time. AGENDA ITEM FOR JULY MEETING

·3   Councillor Gough has now returned his Register of Interest form duly signed.

First Meeting of the Parish Council for year 2007/2008

·4   Mr Miles has been issued with a burial plot and confirmation letter sent together with an apology for this taking so long.

·5   Letter written to Mrs Lovett inviting her to meet with Councillor Gough to discuss the positioning of the trees she wishes to plant in the cemetery. 

Councillor Gough reported that he had met with Mrs Lovett and she wished to plant 2 trees either side of the parking area.  It was RESOLVED that Members would view the site and report back to the July meeting with appropriate sites for the trees.  AGENDA ITEM FOR JULY

·6   Insurance schedule accepted and query answered – If a car crashes into one of the bus shelters and demolishes it we are covered.

6.

Planning Matters

·1   NWDC Decisions –

6a - 07/00708/FUL – Installation of new stained glass windows in the Bradfield Chapel at St Mary Magdalene Church, The Street, Hullavington – GRANTED

6b – 07/00866/FUL – Erection of outside smoking area at The Star Inn, 48 The Street, Hullavington – GRANTED

6c – 07/00793/COU – Conversion of existing domestic garage to Beauty Treatment Studio GRANTED

6d – 07/00735/FUL – 16 foot metal storage container at Hullavington School – GRANTED

·2   Applications received

6E – 07/01107/COU – Use of annex as self contained dwelling at annex at 64 The Street, Hullavington – The Parish Council RESOLVED to OBJECT to this application as the proposed would create the necessity of more vehicles parking on The Street.

6f – 07/01260/FUL – Change garage flat roof to pitched and rear conservatory at 1 The Parklands, Hullavington – The Parish Council RESOLVED to SUPPORT this application.

6g – 07/01092/FUL – Change existing garage blocks of four (9,10,11 & 12) to one dwelling and garages (flat over garage) and repositioning of parking (amendment to permission 07.00144.REM) at land off 11 Royal Field Close, Hullavington – The Parish Council RESOLVED to OBJECT to this application for reasons previously documented. 

Councillor Dyson reported that the Development Control Committee at North Wilts District Council had this evening refused permission.

6h – 07/01211/COU – COU of wardens quarters to military family’s welfare facility at building 110, Old Wardens Quarters, Buckley Barracks – The Parish Council RESOLVED to SUPPORT this application.

6i – 07/01403/FUL & 07/01404/LBC – Single storey rear extension at Beanfield House, 58 The Street, Hullavington – During a suspension of Standing Orders, Mr Jones (the applicant) explained a little of the history of this application.  -  The Parish Council RESOLVED to SUPPORT this application.

7.

Car Parking, Traffic & Highway Matters

a)   The Parish Steward was requested to carry out the following:  Clean and wash down inside of bus shelter, Cut back overgrowth around road signs when entering the village from A429 and from Grittleton, Paint kissing gate and safety barrier at entrance to school, Clear weeds from gutters on corner leading to Latimer Gardens and in Latimer Gardens. 
Councillor Bawden explained that not all of the work was carried out and was told that the painting of the kissing gate would be done in July.

b)   Councillor Bawden reported that flowers were growing on the path outside 30 and 32 The Street and were becoming a danger to pedestrians.  It was RESOLVED that Councillor Bawden contact Danny Everett Wiltshire County Council, Highway Engineer and ask him to contact the occupants of Nos 30 and 32 The Street requesting that they cut back their flowers growing at the bottom of their boundary wall and obstructing the footpath to a safe level.

c)   Councillor Bawden reported on the latest situation on the potholes at Hills Hayes Lane.

d)   Councillor Bawden reported that steps were being taken to improve the issue of lorries from the Royal Field Close development churning up the grassed area in front of Nos 63, 65 and 67 The Street.

e)   Councillor Bawden mentioned that a resident had had a near accident resulting from fast moving traffic along the road from Brookside to the cemetery corner whilst taking children to school.  The Clerk was requested to write to the school bringing this to their attention and enquire on progress on the safe routes to school initiative.  ACTION CLERK.

f)    The Clerk was requested to retrieve any files on highways from Mr Hadley.  ACTION CLERK.

g)   Councillor Gough reported that the tree across a footpath leading to the school has still not been dealt with.  The Clerk was instructed to write to the landowner asking him to remove it.  ACTION CLERK

8.

Cemetery and Churchyard Matters

a)   Burial of the Late Mrs Pamela Neal took place on the 24^th May 2007.

b)   Councillor Gough reported that he and Mr Morgan had secured the Bier House and mended the gate.  Mr Morgan kindly supplied the materials and thanks were relayed to him.

c)   The Clerk was requested to retrieve all cemetery and burial files from Mr Hadley and hand over to Mr Matthews (the new Clerk). ACTION CLERK.

9.

Village Maintenance

a)   Councillor Bawden reported that the flowers planted by the W I at the rear of the bus shelter were looking lovely.

b)   Councillor Dyson mentioned that the Parish Council should be encouraging residents to apply for brown recycling bins to take away garden waste at a cost of £25 per annum.

c)   Councillor Gough reported that he had disposed of the branches and chippings from The Green following the recent tree surgery.  Thanks were relayed to Councillor Gough.

10.

Play Area Inspection

The recent inspection carried out by Wicksteed was reviewed.  Councillor Gough reported that he and Mr Morgan had carried out the following: 
Safety surfaces cleaned,     new fence panels erected on the outer area fixed broken fence panels,   weed killer applied. 

It was decided that the information sign that was recommended on the report would not be necessary.
Thanks were relayed to both Councillor Gough and Mr Morgan for their time and efforts. 

11.

Financial Matters

a)   Cheques raised since the last meeting amounted to £1159.70.

b)   Update on Accounts – Reconciliation circulated and copy attached.  Agenda item for July – repayment of the £5000 from the Village Hall Committee to be paid back to the PWLB.

c)   Bruce Matthews confirmed that Mark Rippon had agreed to take on the role of Internal Auditor on the pre-discussed terms. 

d)   It was noted that Mrs Whitehouse had not yet returned the signed authority to withdraw de-mutualisation funds from the Portman.  Councillor Haffenden agreed to pursue this should Mrs Whitehouse not respond the letter from the Clerk ACTION CLLR HAFFENDEN.

e)   Request for grant from Malmesbury & District Link  - it was RESOLVED to grant £100 to this cause.  This to be taken from General Reserves.

12.

Exchange of Information, Reports from Members

a)   Councillor Harmer reported that the Hub Transport Scheme was meeting on the 27^th June at Malmesbury Town Hall.  Anne Durrant has been notified.

b)   Councillor Harmer mentioned that he had received a petition against the closure of rural Post Offices.  He reported that he had spoken to Mr Greenman who manages the local Post Office and he was not in favour of displaying this petition as it was thought that Hullavington would not be closing.

c)   Councillor Harmer reported that a satisfactory risk assessment had been carried out on the churchyard and certain memorials had been cordoned off for safety.  The situation is to be monitored. 

13.

Correspondence

a) Letter received from Ashford Homes who are the developers for the Watts Lane site.  It reads:
”Further to our recent correspondence we write to advise you that the proposal to name our new development Watts Close has regrettable been declined by North Wiltshire District Council in favour of a continuation of Watts Lane.  The addresses of the five properties will therefore be even numbers of 18 – 26 Watts Lane.

Meanwhile, we should like to erect a temporary wooden painted sign announcing our development and in this respect wonder whether your Council would approve of us erecting it on the green adjacent to The Street, subject to a satisfactory position.  In return we would be happy to pay £100 into the village coffers or indeed any worthy cause approved by your council.”

 

It was RESOLVED that the Clerk reply asking of the size, design and wording of the wooden sign and to report that permission would not be given to siting such a sign on The Green. However once all the above information was to hand would consider on the side of the Bus Shelter adjacent to Watts Lane.  Mention to be made regarding heavy plant using the entrance by The Green and not Watts Lane.  ACTION CLERK.

b) All other correspondence received has been circulated

14.

Exclusion of Public and Press

Because of the special nature of the following items, the Chairman proposed a resolution that they be conducted under the Public Bodies (Admission of Meetings) Act 1960 – therefore the public and press be excluded.

This was seconded and carried.

15.

Co-option of Councillors

The Chairman informed the meeting that the Council had powers to co-opt new Councillors following the recent District and Parish Council Elections.  This power could be exercised for a defined period without having to advertise vacancies or call an election.

After discussion, it was RESOLVED that Colonel D Jones and Mr M Morgan be appointed as Parish Councillors.  ACTION CLERK.

Note:  Before the close of the meeting, Councillor Harmer thanked the Clerk for her services over the last 2.5 years.

Next meeting is to be held on the 25^th July 2007.

804

13/06/2007

Clerk

147.86

Expenses May/June

805

13/06/2007

Clerk

831.84

Salary May/June

806

13/06/2007

RFO

180.00

Fee April/May/June