MINUTES OF THE MEETING OF HULLAVINGTON PARISH COUNCIL
HELD AT: The
DATE:
PRESENT: Cllr.
Gough (Chairman) in the Chair
Cllrs. Bawden, Fenner,
Greenman, Hadley, Haffenden,
Redman.
3 members of the public attended
The RFO and District Councillor
Henderson were also in attendance
1.
APOLOGIES
·
Apologies
were sent by Cllr. Harmer due to a prior engagement and Cllr. Stokes due to
work commitments. Apologies were also
sent by County Councillor Thomson and P.C Humphries of Malmesbury Police.
2. MINUTES OF THE PARISH COUNCIL MEETING
OF 14th JULY 2004 .
·
The
minutes of 14th July were amended and approved by the Council for
signing by the Chairman.
3.
MATTERS
ARISING
·
Cllr. Bawden noted that the Cemetery
notice board is still not in place.
Clerk to ask Cllr. Harmer for an update.
·
Thornbury Surfacing have carried out
repairs to the Cemetery car park tarmac.
·
A
productive meeting was held between Cllrs. Hadley, Bawden and Greenman and
Sodexho Land Technology. Sodexho had
offered to carry out weed killing around the tombstones in the churchyard, but
Cllr. Hadley drew attention to the possible danger of weed killer acting on the
limestone to undermine the tombstones.
There is also a similar problem caused by pebbling around tombstones.
·
The Clerk has still to send a copy of
the
·
Clerk
to note that the part of the July meeting held in closed session should have
remained open, as the reasons given for its closure did not relate to any of
the procedural reasons allowable for closing a meeting to the public.
4.
DECLARATIONS
OF INTEREST
·
There were no
declarations of interest regarding items on the agenda.
5.
REPORTS
·
There were no reports from representatives.
6.
PLANNING
·
Regarding application number 04/02291/TN3
Extension to telecommunications mast, south railway field, Townlease Farm,
Hullavington; the Parish Council responded as per the attached letter.
·
Regarding application number
04/02103/FUL Extension to dwelling, 6 Hill Hayes, Hullavington; the Parish
Council had no comment.
·
The Clerk read out a letter received
from Mrs. Miller. Clerk to draft a
response and circulate.
7.
FINANCIAL
MATTERS
(a) Schedule of Payments
·
The
Clerk presented the Schedule of Payments and the cheques were signed.
|
CHEQUE NUMBER |
DATE |
PAYEE |
AMOUNT |
ITEM PURCHASED |
|
662 |
08.09.04 |
CANCELLED |
£276.93 |
CANCELLED |
|
663 |
08.09.04 |
Information
Commissioner |
£35.00 |
Registration
fees |
|
664 |
08.09.04 |
CANCELLED |
|
CANCELLED |
|
665 |
08.09.04 |
|
£242.56 |
Questionnaire
printing |
|
666 |
08.09.04 |
Mazars |
£141.00 |
Audit fees |
|
667 |
08.09.04 |
Mrs A. Clothier |
£553.86 |
Salary |
(b)
Return
of Accounts
·
The Clerk reported that the annual
accounts had been returned from the audit office with no comments or questions. Cllr. Bawden proposed a vote of thanks to the
RFO for all her hard work.
(c) Schedule budget discussions
·
The
preliminary finance meeting of the Parish Council will take place on
(c)
Proposal
that the Parish Council approves, in principle, the application for a Public
Works Loan Board loan to part fund the building of a new village hall
·
The
motion was carried unanimously.
8.
AGENDA ITEMS
(a) New Village Hall Update
·
Cllr. Fenner updated the Council on recent developments. The various project groups have been working
hard and visiting other village hall sites in the region. It is hoped that by the end of October the
Hall Project Group will be in a position to decide what kind of Hall to build
and the timescale involved.
(b) The State of the Village
·
It was decided that any
action on the improvements to the appearance of the village must be tied to the
response to the Community Questionnaire.
As the results of the Questionnaire have not yet been finalized it was
decided to defer discussion of this item until the results are available.
(c) Community Questionnaire
·
Cllr. Stokes had e-mailed the Clerk requesting that this item be
deferred until October when the results should be ready. Cllr. Fenner announced that a presentation
would be made to villagers around this time and suggested the use of the School
Hall for this purpose. The Chairman
informed the Council that the cost of using the School Hall would be £20 per
hour.
(d) Representation and attendance
at meetings organized by outside bodies
·
The Clerk was asked to
write to Parish Council representatives to remind them to report to the Council
on a six monthly basis, or following a
meeting of the body they attend, which ever is soonest.
·
Cllr. Fenner volunteered to represent the Parish Council on the
Malmesbury Community Plan Committee. The
first meeting is on
·
The Clerk and Cllrs. Bawden and Greenman offered to attend the
ethical standards and Area 1 Committee meetings on 21st September.
(e)
Christmas
Tree
·
It
was agreed that the Council would once again provide a Christmas tree for the
Parish. A budget of £100 was
allocated. Cllr. Bawden offered to get
the tree and Cllrs. Hadley and Stokes offered to erect it. Clerk to seek permission from the P.C.C.
(f)
Review
of Grass Cutting Contract
·
It was resolved that the
specification would be changed to incorporate the rotary mowing of the cemetery
extension 7 times per year and for the agreement to specify that the grass must
be cut no closer than 6 inches from tombstones in the churchyard. Clerk to update agreement and pass to Cllrs.
Hadley and Haffenden for adjustments.
(g)
Cemetery
Regulations
·
Where
the regulations state no dogs the text will be changed to read; with the
exception of guide dogs, hearing dogs and assistance dogs.
(h)
Proposal
to place gravel borders around gravestones in the churchyard
·
After
hearing earlier discussion Cllr. Fenner withdrew the proposal. Cllr. Hadley offered to discuss the problem with
the Churchwarden and to ask Sodexho for a costed proposal for hand cutting
around gravestones. If this is
unfeasible then it is possible that a community group could be formed to carry
out the task.
(i)
Village
Maintenance
·
Trees on the Green. Cllr. Hadley is arranging a meeting with
Bartlett Tree Experts and Mr. Warbey which will take place in the near
future. He had also inspected the work
required in the Cemetery.
·
Play
area. The Chairman notified the Clerk
that there had been broken glass in the play area and that the rocking horse
had been vandalised. The glass was
cleaned up and the Chairman and Cllr. Fenner offered to see what could be done
to clean up the rocking horse.
·
Two
additional dog bins have been installed in the Village by NWDC.
·
The
County Council Highways department has notified the Parish Council that work
has been programmed by Network Rail to carry out maintenance
work to hedges in
9.
CORRESPONDENCE
·
The Clerk
read a letter from Sherston Property Services saying that work on the new bus
shelter may be able to commence sooner than thought.
·
The Clerk
read a letter from Fielder and Jones in which the Messrs. Butler offer a
portion of their land in Newtown for use as a site for the new Village
Hall. The Council decided to pass on the
letter to the Village Hall Project Group, with a copy to be retained by Cllr.
Fenner.
10.
MATTERS
FOR THE NEXT AGENDA
·
Christmas tree
·
Community Questionnaire
·
State of the Village
·
Approval of grass cutting contract for tender
·
Review
Parish web site
·
Approve
expenditure of £20 per hour on use of School Hall for Community Questionnaire
presentation
·
Review
Quality Parishes initiative
·
Protocol
for Parish Councillors addressing the media.
11. DATE OF NEXT MEETING
The next meeting of the Parish Council will be held on
The Chairman thanked everybody for attending and closed the
meeting at
Signed:
Date: