MINUTES OF THE MEETING OF HULLAVINGTON PARISH COUNCIL
HELD AT: The
DATE:
PRESENT: Cllr.
Gough (Chairman) in the Chair
Cllrs. Greenman, Hadley, Haffenden,
Harmer Redman, Stokes.
3 members of the public attended
District Councillor Henderson was also
in attendance.
1.
APOLOGIES
·
Apologies
were sent by Cllr. Stokes due to family commitments and Cllr. Bawden due to
holiday. Apologies were also sent by
County Councillor Thomson and P.C Humphries of Malmesbury Police.
2. MINUTES OF THE PARISH COUNCIL MEETING
OF 8th SEPTEMBER 2004 .
·
The
minutes of 8th September were approved by the Council for signing by the
Chairman.
3.
MATTERS
ARISING
·
The Cemetery notice board has been
completed and Cllr. Bawden is to be referred to for correct positioning
·
Four kerb stones have been removed
from the left hand side of the cemetery entrance. Clerk to investigate.
·
The Clerk was asked if the minutes
could be re-formatted to flag up actions required.
·
The new Data Protection Registration
certificate for 2004/05 has been received
·
The Clerk announced that she is no
longer the Secretary to
4.
DECLARATIONS
OF INTEREST
·
Cllrs. Hadley and
Greenman declared an interest in the planning application relating to Wilson’s
Coal Yard and Cllr. Harmer declared an interest in the planning application
relating to Dills Farm.
5.
REPORTS
·
There were no reports from
representatives.
6.
PLANNING
·
Regarding application number 04/02590/FUL
Farleaze Farm, Hullavington; the Parish Council had no comment.
·
Regarding application number 04/02591/LBC
Farleaze Farm, Hullavington; the Parish Council had no comment.
·
Regarding application number
04/02593/FUL Dills Farm, Hullavington, extension to dwelling; the Parish Council
had no comment.
·
Regarding application number
04/02654/FUL Wilson’s Coal Yard, Hullavington, housing development, the Parish
Council expressed concern about the increased traffic though the very narrow
Watts Lane if the application succeeded.
·
Regarding application number
04/02655/S73A 2 Hill Hayes, Hullavington, retrospective application for
extension, the Parish Council had no comment.
·
Regarding application number
04/02719/FUL 3
·
7.
FINANCIAL
MATTERS
(a) Schedule of Payments
·
The
Clerk presented the Schedule of Payments and the cheques were signed.
|
CHEQUE NUMBER |
DATE |
PAYEE |
AMOUNT |
ITEM PURCHASED |
|
668 |
13.10.04 |
|
£1,162.40 |
Quarterly
payment |
|
669 |
13.10.04 |
Wicksteed |
£35.25 |
Play area
inspection |
|
670 |
13.10.04 |
Mrs A. Clothier |
£276.93 |
Salary |
(b)
Proposal to pay £20
per hour for the use of the School Hall for presentation of Community
Questionnaire results
·
It was resolved that the School Hall
would be booked for a maximum of three hours on
(c) Approval of Grass Cutting Agreement
for putting out to tender
Cllr. Hadley and the Clerk to resolve grass cutting
agreement. Clerk to forward map to Cllr.
Hadley for updating.[AC2]
8.
AGENDA ITEMS
(a) New Village Hall Update
·
Cllr. Harmer informed the Council that there would be a meeting on
28th October in the
·
A vote of thanks was made to the Village Hall Project Group for
the huge amount of work it has undertaken.
(b) New Bus Shelter
·
Work has commenced on the
bus shelter. James Grey is still keen to
open the shelter and Cllr. Stokes has [AC3]suggested Friday 19th November as a possible date. Farmington Stone will be organizing their own
press release. Invitations will be sent
to all involved parties.
(c) Community Questionnaire
·
It is hoped that following the presentation to the villagers on 16th
November, the Parish Council will be in a position to produce an action plan
based on the villager’s preferences.
(d) The State of the Village
·
This item was deferred
(to coincide with discussion of an action plan) until December. As Village Maintenance had been omitted from
the agenda, the Council agreed to discuss it under this agenda item. Cllr. Hadley reported regarding the tree
surgery which needs to be carried out to the willows adjoining No. 1 Blicks
Close, and regarding trees in the cemetery.
He is awaiting quotes from the tree surgeon. There will be the option to have the mulch
taken away or to offer it to villagers either free or for a small charge.
(e)
Parish
Web site
·
It
was resolved that the trial of the web site be extended for a further year, to compare
the existing site with a new commercial web site which might make the web site
easier to find and use. A decision on
which site, if any, to retain will be made in October 2005.
(f)
Christmas
Tree update
·
A letter was received from the PCC
giving permission for the Christmas tree to be sited in the churchyard.
(g)
Protocol
for Parish Councillors addressing the media
·
The
Clerk explained that so long as Councillors feel confident that what they say
will meet all the requirements of the Code of Conduct for Councillors, there
should be no problems with them addressing the media as they see fit.
(h)
Review
Quality Parishes Initiative
·
The
Clerk was asked to write to the District Council asking what incentives are
available for Quality Parishes. The
situation is to be kept under review.
(i)
Process
for the appointment of a new Parish Clerk
·
The Chairman said that he had been sorry
to receive the resignation of the Clerk and thanked her for her service on
behalf of the Council.
·
The
Clerk suggested e-mailing Clerks in the District with the job advert. It was also decided that the advert would be
placed locally at the shop and notice board, in the Gazette and Herald
classified and in the Correspondent’s [AC4]section.
·
The
Clerk was asked to suggest relevant interview questions and the interview panel
would consist of Chairman, Vice-chairman and current Clerk. Interviews are to be held in a private
meeting.
9.
CORRESPONDENCE
·
The play
area report from Wicksteed was received and the Council decided that no action
was required. The Chairman reported that
the missing fence panel had been repaired.
·
A communication was received from Mrs Parry-Williams
asking if any members would like to attend the next Gable House Surgery meeting
as she would be absent due to holiday.
The Council decided that there were no issues which required it to have
a presence at the meeting.
10.
MATTERS
FOR THE NEXT AGENDA
·
Village Maintenance
·
Village
Hall
·
Christmas tree
·
Review
of cemetery car park gates situation to be deferred until December
11. DATE OF NEXT MEETING
The next meeting of the Parish Council will be held on
The Chairman thanked everybody for attending and closed the
meeting at
Signed: …………………………………………
Date: …………………