HULLAVINGTON PARISH COUNCIL 

MINUTES OF THE MEETING OF HULLAVINGTON PARISH COUNCIL

HELD AT:              The Church of St. Mary Magdalene, Hullavington                                               

DATE:                    Wednesday 9th June 2004, 7.30pm

PRESENT:             Cllr. Gough (Chairman) in the Chair

Cllrs. Bawden, Fenner, Greenman, Hadley, Harmer, Redman, Stokes.

Approximately 35 members of the public attended. County Councillor Thomson was also in attendance. Public speaking time centered on the planning application, 04/01352/OUT, discussed under Item6 of the agenda.  There was a complaint about the overgrowth of trees in the old cemetery, a request for parking restrictions (yellow lines) around the Village shop and a request to extend the recycling facility at Hullavington to include paper and plastic bottles.

 


1.       APOLOGIES

·          Apologies were sent by District Councillor Henderson and P.C Humphries of Malmesbury Police.  Apologies from Cllr. Haffenden due to work commitments were considered and accepted by the Council.

 

2.       MINUTES OF THE PARISH COUNCIL MEETING OF 12th MAY 2004 and of the extraordinary meeting of 21st April 2004.

·          The minutes of 12th May were amended and approved by the Council for signing by the Chairman.

·          The minutes of 21st April were approved by the Council for signing by the Chairman.

 

3.       MATTERS ARISING

·          Cllr. Bawden asked the Clerk to note that the Vice-Chairman of the Council does not have to sign a declaration of acceptance of office at their appointment.

·          All the materials are in place and Mr Sneyd is now waiting for the use of machinery to construct the cemetery notice board.

·          The cemetery regulations attached to the car park gate were vandalised.

·          The Highways meeting was cancelled by Rod Gibbs and re-arranged for 17th June 2004.

 

4.       DECLARATIONS OF INTEREST
·          Councillor Greenman declared a personal interest in Item 6 of the agenda and offered to withdraw during the discussion.   The offer was accepted due to the controversial nature of the item.

 

5.       REPORTS

·          The Clerk gave a report regarding the Area 1 Committee meeting of 19th May 2004 (attached).

·          The Clerk gave a report regarding the Planning Enforcement training session on 24th May.  Clerk to circulate the report.

6.       PLANNING

·          Regarding application number 04/01352/OUT 11 Royal Field Close, Outline residential development, the Council resolved as per the attached letter to the Planning Authority.

·          Regarding application number 04/01222/FUL 11 Hill Hayes Lane, extension to dwelling, the Council had no comment.

·          A meeting was scheduled for Wednesday 23rd June, at 7.30pm in the Pratten Building, to discuss to planning applications which had lately been received.

 

7.       FINANCIAL MATTERS

(a)     Schedule of Payments

·          The Clerk presented the Schedule of Payments and the cheques were signed.

CHEQUE NUMBER

DATE

PAYEE

AMOUNT

ITEM PURCHASED

644

09.06.04

Community First

£4.64

insurance amendment

645

09.06.04

Mr. E. Gough

£65.52

expenses

646

09.06.04

NWDC

£619.16

Election re-charges

647

09.06.04

CANCELLED

£877.23

CANCELLED

648

09.06.04

Sodexho Land Technology

£652.83

grass cutting 03

649

09.06.04

Mr Goulding

£174.60

repairs to bus shelter

650

09.06.04

WALC

£275.66

Memberships

651

09.06.04

Mrs. A. Clothier

£276.93

Salary

652

09.06.04

Church of St Mary

£10.00

21.04.04

653

09.06.05

Church of St Mary

£10.00

09.06.04

654

09.06.06

Hullavington Village Hall

£75.00

fete fund

 

(b)     Receipt of end of year accounts

·             The Clerk distributed copies of the end of year accounts prepared by the RFO.  These are to be approved at the next meeting of the Council.

(c)     Renewal of Memberships: Community First and WALC

·             It was resolved that the Council would renew its membership of the above organisations. 

(d)     Community Questionnaire: proposal that the Parish Council donates £50 to cover the costs of printing the questionnaire

·             Cllr. Stokes amended the proposal which then stood as “the Parish council will pay the invoice for the printing of the questionnaire, to be reimbursed from the questionnaire fund, less a donation of up to £95”.  The motion was carried. 

·             It was pointed out that the invoice must be addressed to the Parish Council, as the questionnaire working party is not a delegated body of the Parish Council.

 

8.        AGENDA ITEMS

(a)      New Village Hall Update – “the role of the Parish Council in sanctioning the actions of the new Village Hall project group”  

·          It was thought that any part of the project may be delegated to the Committee by the Parish Council trustees, however, that it may be desirable for the Parish Council to be the “employer” where contracts, invoices or planning permissions are to be channelled through it.  Cllr. Fenner offered to contact Katie Griffin at Community First to ask advice on the matter. 

·          Cllr. Fenner reported on progress with the demolition and the new Village Hall Project Group (see attachments).

·          Cllr. Harmer reported on the progress of the his task group (see attachments).

(b)     Trees on the green

·          Cllrs. Hadley and Harmer had met with Bartlett tree surgeons to discuss their work on the trees.  It was agreed that no further action need be taken

·          Further information from the Land Registry had thrown little further light on the land ownership problem.  It was resolved that the Council would accept responsibility for the willow trees, providing Mr Warbey agreed to relinquish his rights to the land up to his side of the old wall.  Clerk to discuss with Jackie Tilley at NWDC how to approach the matter.

·          It was agreed that following agreement with Mr Warbey, the Council would accept Bartlett Tree Expert’s quotation for the work. Cllr. Hadley was nominated as the Council’s contact with the company. 

(c)     The State of the Village

·          This item was deferred until the September meeting of the Council to allow the results of the community questionnaire to be analysed.

(d)     Update on  current projects [ bus shelter]

·            Mr Clancy is chasing up Sherston Property Services to get construction started.

(e)     Parish web site  

·         A little more information has been posted on the web site.  It was suggested that a list of sources of community funding could be placed on it, with the possibility of providing links to relevant web sites.

(f)      Pedestrian safety

·          Clerk to ask PC Humphries to write a piece for Constabulary Corner in the Village Newsletter regarding cycling on pavements

(g)     Wheelie bins

·          The cemetery wheelie bin has been stolen.  The Clerk had reported it stolen to PC Humphries.  Cllr. Harmer offered his wheelie bin for use at the cemetery.  The Council accepted his offer.

·          Cllr. Stokes expressed concern at the reduced waste capacity of the wheelie bin and asked for the recycling centre at Hullavington to be extended.  Clerk to investigate.

(h)     Attendance at NWDC workshop 14th June.

·          No councillors were able to attend the workshop.

(i)       Village maintenance

·          The finger post at Cemetery Corner has finally been replaced.

·          Cllr. Bawden received a negative response from the BT Chairman’s office.

·          It was decided that the remainder of the appropriated land at Little Topsoil should be left as uncut meadow to provide a wildlife habitat.

·          A litter picker was sent to Frog Lane by the District Council.  They will also install a litter bin, but due to financial constraints, this will not be as sturdy as the other bins in the Village.

·          Installation of new dog waste bins is pending.

 

 

9.       CORRESPONDENCE

·          The Clerk reported that the Wiltshire Charter for Local Councils would be in circulation for comments at the next meeting, and also NWDC Open Space Study.

·          Entry forms for the NWDC Flower Festival had been received.

10.    MATTERS FOR THE NEXT AGENDA
·          Approval of year end accounts

·          Guttering for bus shelter

·          Appointment to AONB board

 
11.  DATE OF NEXT MEETING

The next meeting of the Parish Council will be held on Wednesday 14th July 2004.

The Chairman thanked everybody for attending and closed the meeting at 9.55pm.

 

 

 

 

Signed: …………………………………………  Date: ……………………