1.

Apologies and Absentees

An apology was received from Cllr Stokes and Cllr Haffenden was absent.

2.

Acceptance of Office

Councillor Harmer signed the Acceptance of Office as Vice-Chairman of the Parish Council for the ensuing year 2006-2007

3.

Declarations of Interest

4.

Minutes

Minutes of the Annual Meeting of the Parish Council held on the 10^th May 2006 were signed and adopted as a true record.

Minutes of the Parish Council Meeting held on the 10^th May 2006 were signed and adopted as true record

5.

Action Report from the Annual Meeting

(i)               Parish Council Representatives –
a) Mr D Butcher – Initial Response Plan Cllr Hadley has approach Mr Butcher and he happy to continue in this role

b) Mrs Parry-Williams – Gable House Surgery – Cllr Fenner has approach Mrs Parry-Williams and she has written and confirmed that she is happy to continue in this role.

c) Mrs Durrant – Transport Cllr Fenner has approached Mrs Durrant and    she is happy to remain at the Councils Transport representative

(ii)              Internal Auditor – To be decided

(iii)            Insurance Policy accepted.

6.

Action report from the first Meeting of the year 2006/2007

(i)               Planning Application for 18 The Parklands – a more detailed objection has been forwarded to NWDC

(ii)              Damaged bench opposite the old shop – Cllr Bawden reported that she had contacted Macemain and received a quotation of £468.83 including VAT for a replacement bench.  A quotation of £230 to remove the old seat and replace it with the new seat has been received and we are awaiting other quotations.   It was proposed, seconded and carried that the seat be ordered from Macemain and await the other quotations before deciding on the installation. ACTION CLERK

(iii)            Footpath that runs past the school – Cllr Hadley has looked into this and he reported that it is the stiles that are in need of repair.  He has agreed to speak to the landowner and report back to the July meeting. ACTION CLLR HADLEY

(iv)             Potholes have been reported again however although some have been filled there are others outstanding as well as other matters.  This is to be brought to the attention of WCC Highways during a meeting scheduled for the 15^th June with Cllr Bawden.

(v)              Bench on the Green – Now completed and a thank you letter is to be sent to Mr Slater.

7.

Community Emergency Response

Deferred to the July meeting

8.

Planning Matters

• NWDC Decisions

a)     06/00703/FUL – Erection of first floor extension & detached garage at 41 Newtown, Hullavington – GRANTED

b)     06/00662/FUL – Single Storey rear extension, rear conservatory, detached summer house and pitched roofs over existing garage and rear extension at 2, Parklands, Hullavington – GRANTED

c)     06/00732/FUL – Mobile Classroom for pre-school use at Hullavington C E Primary School – GRANTED

d)     06/00925/ful – Erection of two storey front extension & first floor rear extension at 18 The Parklands, Hullavington – GRANTED

e)     06/00788/FUL – Two storey extensions at 29 The Parklands, Hullavington – GRANTED

f)       06/00945/CLE – Swimming pool, tennis court and cottage, Use as ancillary accommodation to Surrendell House – NOTED AND DATED

g)     06/00654/FUL – Erection of single storey front extension following demolition of existing glazed extension at 45 Newtown, Hullavington – GRANTED

• Applications received

                                     i.                    06/01169/FUL – Rear Conservatory at 1 Hill Hayes, Hullavington – The Planning Sub Group have recommended to SUPPORT this application

                                    ii.                    06/01307/COU – Extension at first floor level and COU from annexe to separate dwelling at 64 The Street, Hullavington.  OBJECT to this application for the following reasons:

Contrary to NWDC Policy RH8 – Access, parking and the effect on the highway would not be acceptable

A previous application at this location for a garage block with store over and vehicular access was permitted with the following condition – ‘The development hereby permitted shall only be used for purposes ancillary to the use of 64 The Street; as a single dwelling house and shall not be used as a separate dwelling nor for any commercial, industrial or business purpose for the reason in the interests of residential amenity’

                                   iii.                    06/01243/FUL – Single storey front extension and extension to garage at 10 Parklands, Hullavington.  SUPPORT this application.

                                   iv.                    06/00884/REM Amended Plans – Erection of 18 new dwellings at Land off 11 Royal Field Close, Hullavington.  Following a lengthy debate and taking into consideration the comments of the public.  Observations are to be brought to NWDC’s attention.      See Annex 1

9.

Car Parking & Traffic Matters

a)     Consideration was given to a request from Wiltshire County Council for the Parish Council to take responsibility for notifying the landowners to maintain their roadside ditches when necessary.  It was RESOLVED not to take on this responsibility.

b)     A letter had been received from a resident who regularly visits a relative at The Parklands, Hullavington.  He complained about vehicle parking on the pavement.  This is to be reported to the local constabulary. 

c)     WCC have sent information on consolidation/map-based orders covering waiting/on street parking restrictions.  This information was noted.

10.

New Village Hall

Councillor Fenner reported that:

• All is on schedule apart from the electrics.  However, this is in hand. 
• An internal furnishings list is being dafted
• The celebratory events are planned for August
• An awards for all grant is pending
• Thanks were relayed to Councillor Bawden for her efforts in gaining the Public Entertainment Licence.

11.

Malmesbury & Villages Community Area Plan

A proforma to review progress in the Village has been received and circulated from the Malmesbury & Villages Community Area Plan.  Councillor Fenner agreed to take this on board once in receipt of the proforma. ACTION CLLR FENNER

12.

Cemetery and Churchyard Matters

a)     A request from a former resident to place a headstone on the graves of two young members of the family has been received.  There have been attempts to locate the plots of the deceased, however to no avail.  It was agreed that if the plots cannot be traced, permission be given for the decedents to place a memorial in the cemetery in a suitable spot free of charge.  Councillor Gough is to meet with the people and will report back to the next meeting. ACTION CLLR GOUGH

b)     The lock on the bier house is broken.  This was noted but it was agreed that it was not necessary to repair it.

c)     Churchyard repairs and maintenance.  Councillor Hadley reported that he had met with the Church Warden and the netting surrounding one of the tombstones has now been removed.  However, there is still a safety issue with this tombstone as when the offending ivy was removed one of the end panels of the tombstone fell away.  It was RESOLVED that enquiries be made to establish where the responsibility lies with regards to closed churchyards.  ACTION CLERK – Also see attached report Annex 2

d)     Consideration was given to a request to erect a memorial in memory of Christine Pearce.  This was granted.

e)     Consideration was given to a request to replace a kerbstone that surrounds a grave and replace it with a head stone.  This was granted and there is to be no charge.

13.

Lease Renewal – Hullavington Play Area

A draft copy of the new lease had been received and if agreed with its contents a duplicated copy is to be sent for Councillors Stokes and Harmer to sign on the Council’s behalf.  The Parish Council was asked to note and sign the Declaration that proposes to exclude the security of tenure provisions.  This is to be carried out at the next meeting.

14.

Village Maintenance

The following was reported and noted:

• The fence around the play area had been vandalised.  Cllrs Redman and Gough have volunteered to repair it. – ACTION CLLRS REDMAN & GOUGH
• The overhanging trees at Gardners Drive have been cut back
• The stiles at Watery lane and Oaksey lane are in a bad state.  As these are on a byway it has been reported to the Rights of Way Officer at WCC.
• Concern was raised regarding the trees on the Green.  Cll Members are to investigate.  ACTION MEMBERS
• Quotes are to be sought to furnish the new bus shelter with polycarbonate material. ACTION CLERK
• The Grass cutting is not being carried out, as it should be in areas of the village.  Cllr Bawden to mention this during the Highways Inspection. ACTION CLLR BAWDEN

15.

Financial Matters

a)     Payments and cheques raised since 10^th May 2006 amount to £55,476.72.  This included the cheque for £54,975 for the Village Hall Committee to pay the Public Works Loan Board.

b)     It was noted that the necessary financial documentation are to be brought to the next Council Meeting by Cllr Gough.

16.

Exchange of Information, Reports from Members

• Cllr Bawden reported that the latest visit by the Parish Lengthsmen was successful.  Tasks carried out were: Bus Shelter cleaned and swept and Grass strimmed, weeds removed and removing dirt from channel opposite cemetery
• Cllr Bawden reported that she had made enquiries regarding a replacement notice board.  It was proposed, seconded and carried that an order be placed. ACTION CLERK
• Cllr Bawden reported that the abandoned bus had been removed
• It was reported that a grant of £5,044 had been obtained from Area 1 on the 24^th May for the Village Hall fund.

17.

Correspondence received

• Copy of the accounts from Hullavington News
• Letter announcing the retirement of Chris Rose of WCC - acknowledged
• Wiltshire Criminal Justice Board information

Correspondence Circulated:

• Area 1 agenda for meeting 24^th May
• WALC information
• ODPM Local Authority Byelaws in England: A discussion Paper
• Minutes of the Malmesbury & Villages Community Area Partnership Meeting 23^rd May 2006
• Community Area Highway Information
• Westlea Affordable Homes for Rural Areas
• RSS Executive Summary

18.

Exclusion of public and press.

Because of the special nature of the following item, the Chairman proposed a resolution that it be conducted under the Public Bodies (Admission of Meetings) Act 1960 and that the public and press be excluded.  This was seconded and carried.

19.

Position of Responsible Finance Officer

Consideration was given to an application for the above position.  It was resolved that: the applicant be invited to an interview at 7pm prior to the Parish Council Meeting on the 12^th July – ACTION CLERK