1.

Apologies

An apology had been received from Councillor Mrs M Bawden.

2.

Police Report

P C Humphries apologised for his absence at previous meetings due to other duty commitments.  However, if there were any matters that were bothering the Parish Council to let him know. 

He reported that the abandoned bus may be moved onto private land and that the gas cylinders had been removed.

 Speeding through the village was mentioned and P C Humphries agreed to monitor this.

After Note:  P C Humphries emailed the following: “There was a query re needing a permit to park a bus selling food.  This used to be the case but is no longer; hence the proliferation of hot food vans over the past three years or so.

Regarding the speeding – I have requested assistance from specialist traffic officers to target speeding at the Grittleton end of the village”.

3.

Declarations of Interest

4.

Minutes

The Minutes of the Meeting held on the 11^th January 2006 were signed by the Chairman and adopted as a true record.

5.

Action Report from last meeting

(i)                  Lighting at Belfry Drive – A copy of the resident’s letter has been forwarded to the Street Lighting Department of Ringway Parkman for action and the resident has been informed.

(ii)                Community Emergency Volunteer – A letter of thanks has been forwarded to Mr Chamberlain.  The Chairman reported that Mr David Butcher of The Star Public House has agreed to take this position on.

(iii)                Grants – A copy of the Parish Council’s regulations regarding grants has been forwarded to Hullavington News and Genesis Singers also requesting more information.  Genesis Singers have now responded but not Hullavington News.

(iv)               Skip for Village Clean-up weekend – Enquiries have been made to the District Council and the reply was ‘We have not provided skips for the last couple of years.  As last year we will provide black bags, gloves and some litter sticks.  Because last year not all the litter sticks were returned to us we will be asking for a refundable deposit this year - £50 cheque.  If you wish to choose your own weekend, let me have the dates and also how many bags etc you would like, delivery address and pick up point.’  It was agreed that litter sticks would not be necessary.  Dates for the weekend are to be agreed at the next meeting scheduled for the 8^th March 2006.

(v)                  Burial Maps and records – Enquiries have been made to Forrester & Forrester who are holding several burial correspondence.  The list of documents held has been forwarded to Cllrs Bawden and Hadley.

6.

Planning Matters

• NWDC Decisions

a)       05/03032/FUL – Erection of replacement village hall on the site of former village hall – GRANTED. 

b)       05/02673/S73A – Variation of condition 1 of planning permission ref: N77/0482.F dated 5^th September 1977 to allow continued occupation of dwelling by applicant At – Bradfield Farm Bungalow, Hullavington. – REFUSED

c)       05/02951/FUL – COU of land for siting of a hot food vending van and sale of hot food (class A5) at The Starr Inn, The Street, Hullavington – REFUSED.

• Applications received

a)       06/00001/FUL – Single storey front extension at 11 Parklands, Hullavington – The Planning sub group supported this application

b)       05/03240/FUL – Detached dwelling & access (revised scheme) at Site adjacent to 8 Greens Close, Hullavington – The planning sub group supported this application

c)       06/00064/S73 & 06/00125/LBC – Convert barn B to residential use (renewal of 00.01483.FUL & 00.01770.LBC – The planning sub group supported this application

7.

Car Parking & Traffic Matters

(i)                   Cllr Hadley reported that the LEA is required to initiate a School Travel Plan and the Parish Council is invited to be represented at meetings.  Cllr Hadley volunteered to be this representative and this was supported.

(ii)                 Cllr Hadley mentioned he has some information on road safety if members were interested he would arrange for them to receive a copy.

(iii)                Cllr Gough reported that many potholes are present on the Grittleton Road.  This is to be reported to WCC ACTION CLERK

8.

New Village Hall

Councillor Fenner reported on the following:

a)       Outcome of planning application – This was successful and thanks were relayed to Councillors Mrs M Bawden and B Fenner for their time and efforts in gaining the success of this permission.

b)       Outcome of PWLB loan application – This has been approved by the Office of the Deputy Prime Minister.  The application form will be completed and sent to the Public Works Loan Board.  Thanks were relayed to the Clerk for her actions and efforts taken to speed the successful approval.

c)       Signing of the Contract – This has been put on hold until the many outstanding unsatisfactory issues have been addressed.

9.

Bench opposite the Public House

Nothing further to report.  Still waiting for one quotation.

10.

Cemetery Matters

a)       Appointment of a Working Group – The following Members volunteered for this Working Group - Cllrs. Mrs M Bawden, E Gough, P Hadley, T Redman.

b)      The W I have asked permission to plant some bulbs and two shrubs inside the cemetery gates.  This initiative was supported in principle and the Clerk is to write to the WI to request details of the shrubs they intend to plant. ACTION CLERK  

11.

Financial Matters

a)       Schedule of payments and cheques raised – Since 11^th January 2006 cheques amounting to £694.09 were raised.

b)       Grant requests from CAB – Due to the Council’s policy, this request was denied. A letter is to be sent to CAB - ACTION CLERK

c)       Re-presentation of the 2006-2007 budget – On advise from the previous RFO, the budget for 2006/2007 agreed at £15,000 was presented exclusive of VAT.

d)      To consider a gratuity award for the former RFO – For many years of carrying out the duties of the Responsible Finance Officer for the Parish Council, it was proposed, seconded and fully supported to pay to Mrs Jones a gratuity of £50.  A letter of thanks is to be sent with the cheque.  ACTION CLERK

e)      Genesis Singers grant request – The information that the Parish Council requested had been received from the Genesis Singers. Therefore it was proposed, seconded and resolved to pay to the Genesis Singers a grant of £200. 

12.

Storage of Archives

A policy is to be adopted for the storage of archived correspondence.   To assist with this process, a list showing how long certain correspondence is to be kept was circulated.   Enquiries are to be made with the County Archivists – ACTION CLERK

13.

Village Maintenance

a)       Stiles at Watery Lane are in need of repair – ACTION CLLR HADLEY

It was noted that there were other stiles in the parish in need of repair. – ACTION CLLR HADLEY

14.

Exchange of Information, Reports from Members

·         The Chairman briefed members of the outcome of a complaint made to the Standards Board by Councillor Hadley regarding Councillor Mrs S Greenmans conduct at the meeting of the 13^th April 2005.  This was investigated and the Standards Committee that heard the evidence have concluded that having carefully considered the matter there has been no breach of the Code of Conduct, therefore, Councillor Greenman is cleared. 
The Chairman stressed to all members and appealed to them that in future if any members feel that another member is in breach of the Code of Conduct that it is hoped the matter can be dealt with ‘in house’ before reporting it to the Standards Board as this action does not give a good impression on the Parish Council.

• Councillor Fenner briefed those present that the Malmesbury & Villages Community Area Partnership is still ongoing and that the Parish Council is being represented.  Cllr Fenner had circulated by email some up to date correspondence.

15.

Correspondence received

• Area 1 Agenda - circulated
• Conservation Area information - circulated
• Public Conveniences questionnaire - circulated
• WCC Waste Contract Annual Service Review 04/05 – circulated
• Letter from NWDC regarding a recent Code of Conduct Complaint
• WCC letter notifying the Parish Council that the lease for the school playing field finishes in February.  It was RESOLVED to continue with the lease. ACTION CLERK
• Best Kept Village Information – circulated
• Local Development Framework information – circulated
• WALC information – circulated
• CVS Network newsletter No. 103 – circulated
• Electoral review of North Wiltshire draft recommendations – circulated