DRAFT
HULLAVINGTON PARISH COUNCIL
Minutes of the Meeting of the Parish Council held on the 13th
December 2006 at Hullavington Village Hall that commenced at 7.30pm
Present: Councillor: W Harmer Vice-Chairman
E Gough, Mrs S Greenman, B Fenner, F Haffenden,
T Redman.
Mrs S Webb (Clerk) E Ferguson (RFO)
In attendance: 2 members of the public
Public Question Time Questions were asked as follows:
* At the last meeting, when discussing the Poplar trees, the term Risings was
mentioned. The meaning of the word risings is to clear away rubbish and not as
thought to take away the saplings. Clerk to check with contractor that saplings
and rubbish will be cleared. ACTION CLERK
* It was mentioned about the poor state of the verge that lies between the
cemetery corner and the school due to the building work that is on going at the
school. The Clerk to write to the school asking then to make a request to the
contractor to make good the verge as soon as is possible ACTION CLERK
M I N U T E S
1. Apologies
Received from Councillors Mrs M Bawden and P Hadley
2. Declarations of Interest
Councillor Greenman Personal agenda item 7.6 stayed no voting necessary
Councillor Greenman Prejudicial agenda item 7.7 stayed but took no part in
discussions and did not vote
Councillor Fenner Prejudicial agenda item 7.6 stayed no voting necessary
3. Minutes
Following amendments to minute numbers 3 and 12 - the Minutes of the meeting
held on the 8th November 2006 were signed by the Vice-Chairman and adopted as a
true record.
4. Actions from the above Meeting
The Clerk reported that all necessary actions from the previous meeting have
been carried out including:-
Pot Holes Hill Hayes Lane Reported again
Glazing for bus shelter Sherston Property Services have been written to
requesting a quote for the necessary beading no reply received.
Dog Control Order questionnaire completed and sent to NWDC
5. Planning Matters
* NWDC Decisions
06/02472/FUL Rear Conservatory at 17 Parklands, Hullavington GRANTED
06/02580/LBC Damp Proof treatment to kitchen. Replace asbestos roof, replace
front lounge window to math other windows AT 63 The Street, Hullavington
GRANTED
06/02419/FUL Erection of rear first floor extension and front porch at 37
Newtown, Hullavington GRANTED
06./02517/rem Erection of 15 dwellings following demolition of 11 RFC
REFUSED
06/02116/REM Development at Wilsons Coal Yard GRANTED
* Applications received
06/02648/FUL Conversion of existing barn to living accommodation; addition of
swimming pool and restoration of roof construction to provide associated shelter
at Surrendel, Hullavington - Sub Group recommended approval
06/02517/REM AMENDED Erection of 15 dwellings following demolition of 11
Royal Field Close, (Reserved Matters 05.00300.OUT) at Land at 11 Royal Field
Close, Hullavington Same objections forwarded to NWDC as before
06/03045/FUL Erection of a side conservatory at 9 Frog Lane, Hullavington
Sub Group recommended approval
06/03085/FUL First floor rear extension at Farleaze Cottage, Norton Sub
Group recommended approval
Planning Appeal decision notifications
* Against a refusal to grant planning permission to vary conditions to allow the
continued occupation of the dwelling by the appellant at Bradfield Farm
Bungalow, Hullavington The appeal was dismissed
* Against a refusal to grant consent, for the erection of 18 new dwellings at
land off 11 Royal Field Close, Hullavington.
6. Car Parking, Traffic & Highway Matters
* Councillor Fenner mentioned an ongoing issue regarding an un-adopted sewer at
Royal Field Close No action from the Parish Council is necessary at this
stage.
* Pot Holes at Hill Hayes Lane still bad and are to be reported again ACTION
CLERK (Clarence ref No. 225874)
* Top surface dressing on the corner by the cemetery is coming off and is to be
reported ACTION CLERK (Clarence ref No. 225874)
7. Cemetery and Churchyard Matters
* Councillor Gough reported that Mr Tim Butler had offered to cut the hedge in
the cemetery free of charge. This offer is to be accepted - ACTION COUNCILLOR
GOUGH
* A letter reminding the school that whilst using the cemetery car park that the
last person to leave is to shut the gate. ACTION CLERK
8. Village Maintenance
* The Clerk mentioned that the winter programme had been received for the Parish
Steward.
* Grass Cutting for 2007 It was RESOLVED not to invite all five contractors to
tender on this occasion due to the non-response other years. However invitations
to Sodexho and Mr Tiley are to be sent out. ACTION CLERK
* Councillor Gough reported that he had found it necessary to carry out more
repairs on the village notice board due to vandalism. Whilst this problem is
occurring, notices of meetings are to be posted up in the Post Office and the
village hall as well as the notice board. Cllr Gough to report on this at the
next meeting.
* Tipping at Happy Lane Bridge at the top of Hill Hayes Lane is to be reported
ACTION CLERK (Clarence ref No. 225874)
9. Glazing for Bus Shelter
The Clerk reported that a letter had been sent to Sherston Property Services
asking them to quote for the supply and fitting of the necessary beading for the
bus shelter window frames. However, no reply had been received to date. It was
RESOLVED that another letter be sent to their address at Bumpers Farm,
Chippenham also to Mr Golding who lives in the village ACTION CLERK
10. Parish Council Vacancy
The Clerk reported that the District Council had been notified of the vacancy
and appropriate notices have been posted on the notice board. To date no
enquiries received. Possible interested individuals are to be approached.
ACTION MEMBERS
11. Financial Matters
a) Cheques raised since the last meeting amounted to £1478.79
b) Consideration was given to renewing the membership of the Society of Local
Council Clerks. It was RESOLVED to renew this membership ACTION CLERK
c) Consideration was given to the second draft budget for 2007/2008. Mr Ferguson
the Responsible Finance Officer explained in detail the headings for the budget.
It was proposed, seconded and carried that once the agreed changes were made
that the budget be accepted
d) It was proposed, seconded and carried that a precept of £17,500 be levied to
the District Council for 2007/2008 and the necessary forms were duly signed.
e) The Clerk reported that the Financial Annual Return and Statement of Accounts
had been duly signed and accepted by Mazars, the External Auditor.
12. Exchange of Information, Reports from Members
Councillor Fenner reported that the village hall had provision of storage that
the Parish Council could use if necessary.
13. Correspondence
All correspondence received has been circulated and if necessary held at the
Clerks office
The meeting closed at 10pm
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