HULLAVINGTON PARISH COUNCIL

Minutes of the Parish Council meeting held on the 14th February 2007, which commenced at 7.30pm

Present: Councillor: W Harmer – Vice-Chairman
Mrs M Bawden E Gough, Mrs S Greenman,
P Hadley, F Haffenden, T Redman.
Mrs S Webb (Clerk)

In attendance: 3 members of the public


Public Question Time
On behalf of a resident who was unable to attend the meeting, Councillor Redman mentioned the recent noise of a helicopter that was flying around Hullavington. Councillor Bawden offered to speak to Mr Merton of Buckley Barracks. – ACTION CLLR BAWDEN

Mr Morgan of Mere Avenue raised concern over the recent pollarding of the Poplar trees on the Green. He felt that the height had not been reduced sufficiently. – This was an agenda item and will be dealt with then.

Mr Morgan mentioned that it was not necessary to purchase a copy of the Charles Arnold Baker as the Parish Council had done so in 2004. The Clerk mentioned that it was not the intention to purchase a copy, although the Parish Council’s copy was now out of date.

Councillor Bawden mentioned that before any Parish Council proceedings, the fire regulations and safety advice should be mentioned. This was done for this evenings meeting.

M I N U T E S - DRAFT

1. Apologies
Received from Councillor R Fenner and NWDC I Henderson
2. Declarations of Interest
Name Agenda Item/Application No. Type of Interest Action Cllr Greenman  5.3 Prejudicial This was just an announcement and no discussions were necessary – therefore no action taken –

3. Minutes
The Minutes of the meeting held on the 10th January 2007 were signed by the Chairman and adopted as a true record.
4. Actions from the above Meeting
The Clerk reported that all necessary actions from the previous meeting have been carried out – this included:-

* School notified of cemetery parking review
* Letter to school regarding gate closure
* The word ‘Arisings’ to be cleared with Tree Surgeon
* Pot Holes Hill Hayes Lane reported
* Poor state of the top surface dressing reported
* Grass cutting tender invitations sent out
* Tipping at Happy Land Bridge reported
* Beading for bus shelter quotations requested – Received and accepted start date 21st February at 8.30am. Mr Morgan of Mere Avenue offered to check the work once completed
5. Planning Matters
* NWDC Decisions
5.1 06/03085/FUL – First Floor Rear Extension at Farleaze Cottage – REFUSED

5.2 06/02648/FUL – Conversion of existing barn to living acc; addition of
swimming pool and restoration of roof construction to provide associated
shelter at Surrendel, Hullavington – GRANTED

5.2a 06/02649/LBC – as above – GRANTED

5.3 06/03045/FUL – Erection of side conservatory at 9 Frog Lane, Hullavington –
GRANTED

5.4 06/03059/FUL – Extension of detached garage at 11 Parklands, Hullavington
– GRANTED

5.5 06/02628/ful – Replacement conservatory at 18 The Parklands, Hullavington
– GRANTED

Applications received
5.6 07/00056/ful – One and two storey extensions; alterations including double garage at Stationmasters House, Hullavington – The planning Sub-group recommend to SUPPORT

5.7 07/00075/OUT – Outline application for the erection of one dwelling and new access at land at 7 Greens Close, Hullavington – this application was SUPPORTED

5.8 06/03265/FUL – Erection of detached dwelling and access; garage (revision of 05.03240.FUL) at adj 8 Greens Close, Hullavington – This application was SUPPORTED

6. Car Parking, Traffic & Highway Matters
* Concern was expressed regarding vehicles parking on the zigzags outside the school. Councillor Hadley agreed to speak to the Headmaster of the school regarding this matter. ACTION CLLR HADLEY

* The Top surface dressing recently applied to the road in the area of the Cemetery/School gates is lifting badly. A letter to be sent to Wiltshire County Council copied to Councillor J Thompson – ACTION CLERK

* The Potholes at Hill Hayes Lane have become dangerous – a letter to be sent as above. – ACTION CLERK

7. Cemetery and Churchyard Matters
A) Reserved burial plot for Mr Miles – The Clerk reported that Mr Miles had sent correspondence relating to his reserved burial plot. Mr Miles is anxious to know of the location of his reservation. It was RESOLVED that a letter of explanation be sent to Mr Miles – ACTION CLERK

A survey of the cemetery is to be carried out when the hedge has been removed following which the Parish Council will contact Mr Miles again.

B) The Clerk reported that a Request from Georgina Pepperdine had been received saying that following the removal of the hedge she wishes permission to plant suitable trees/shrubs in an appropriate position in the cemetery. It was RESOLVED that Ms Pepperdine’s request be granted and a letter of thanks to be sent to her. ACTION CLERK

8. Village Maintenance
* Poplar trees on the Green – Members were concerned that the arisings had not been removed but left in a ditch that is prone to flooding. Also a meeting needs to be arranged with the Tree Surgeon and members of the Parish Council to ascertain the Parish Council’s requirements regarding the height reduction. It was RESOLVED that a letter be written to the Tree Surgeon expressing the above concerns. – ACTION CLERK

* Village Notice Board for private communications – Councillor Bawden reported that this issue was raised at the last Village Hall Meeting. Councillor Bawden briefed members that the proprietors of the garage have offered to host an ‘A’ type notice board for such notices. However, the responsibility of the notice board would be with the Parish Council. It was RESOLVED that the Parish Council purchase an ‘A’ type notice board such as the one that Councillor Bawden had researched and letters of thanks to be sent to the proprietors of the Garage. – ACTION CLERK

9. Hullavington Churchyard
Responsibilities of the Closed Churchyard was discussed and following a lengthy discussion it was RESOLVED that a liaison group of Councillors Hadley, Harmer, Redman meet with the PCC to discuss the way forward and report back to the Parish Council.

10. Parish Council Vacancy

Vacancy – The Clerk reported that to date no applications have been received and that the closing date had been extended to the 28th February 2007.

Welcome/Introduction packs – The Clerk reported that the pack that is on the Parish Council’s disc is now very out of date. The WALC are now offering an up to date pack for Councillors at a price of £8 each. It was RESOLVED that one pack be purchased – ACTION CLERK

Parish & Town Council Elections – The Clerk reported that the WALC had sent out an election pack containing useful information on how to advertise and raise awareness of forthcoming local elections on the 3rd May 2007. Copies were passed around and it is to be an agenda item for the next meeting in March.

11. Grass Cutting
The Clerk reported that out of the two invitations sent out to tender for the Grass Cutting only one tender had been received. It was RESOLVED that the received tender from Sohexho, showing a 3.94% increase on the previous year be accepted and that a notice of intent would be placed on the notice board (when secure) and on the village website - ACTION CLERK

12. Standing Orders
The Parish Council’s Standing Orders were reviewed and following minor amendments it was RESOLVED to adopted the Standing Orders. An amended copy is to be sent out to all Councillors. – ACTION CLERK

13. Financial Matters
a) Cheques raised since the last meeting amounted to £1653.33

b) Consideration was given to donating to the New Airfield Charity. Following discussions it was RESOLVED not to support this charity.

c) Available grants under UK Village Website – Councillor Bawden briefed members that under UK Village Website which is a website for villages a fund named ‘Community Kitty’ is mentioned where grants are available for village organisations. An article is to be placed in the village Newsletter. –ACTION CLLR HADLEY

d) The Clerk had previously reported that the quotation of £420 + VAT for the beading for the bus shelter had been received and it was RESOLVED that this be accepted.

e) Grants - It was Resolved to grant to the following: £200 to the Genesis Singers to defray operating costs, (Councillor Gough declared a personal interest in this) £150 to the Village Newsletter for space during 2006, £90 to the Church towards the cost of electricity for the Christmas Tree lighting. Financial information will be requested from all three recipients. On receipt of such information, cheques will be raised.

14. Calendar of meetings for 2007/2008
Dates for the next financial year’s meetings were agreed. These are:
2007 - 13th June, 25th July, 12th September, 10th October, 14th November,
12th December
2008 - 9th January, 13th February, 12th March, 9th April
23rd April Annual Parish Meeting (All Electors)
14th May + The Annual Meeting of the Parish Council
Venue - Village Hall.

15. Exchange of Information, Reports from Members
Councillor Bawden queried the following:
* Play area inspection – to be arranged
* Transfer of money from Lloyds to Portman – RFO informed and will carry out what is necessary once he is in receipt of all the necessary information
* Lease for school playing field – No invoice received
* Sodexho – awaiting invoice

16. Correspondence
The clerk reported that all correspondence received has been circulated.


Meeting closed at 10.30pm




D R A F T